Top 10 Best Phones for Small Business Owners in 2025

If you want the best phone for your business in 2025, the Vertu METAVERTU MAX is a great choice. This phone mixes luxury, strong security, and new technology. It keeps your data safe and helps you work all day. Almost 60% of web traffic comes from mobile phones. Mobile users also make over 70% of sales conversions. Your phone is now more important than ever for business. The right phone lets you use business apps, make safe transactions, and talk with your team.

Here’s a quick look at why your choice matters:

With the best phones, you can keep your business safe, productive, and always connected.

Key Takeaways

• Picking the right phone helps you work faster and stay in touch anywhere.

• Good phone security keeps your business data and customer info safe from hackers.

• Helpful communication tools on your phone make teamwork better and help your team finish more tasks together.

• Phones with batteries that last long and charge fast let you work all day without stopping.

• VoIP phone systems save money, give you cool features, and can grow with your business to help your team work together better.

Why the Best Phones Matter

Productivity

Using a top phone helps you get more work done. Good phones let you finish tasks faster and easier. Studies show that smartphones and fast LTE networks help people work better. You can check emails, talk to your team, and send business texts from anywhere. You do not have to wait for a computer. Unlimited calling and texting help you stay in touch all day. Look at how much better work can be with the best phones:

Security

Your business needs a phone that keeps it safe. Many small businesses get attacked by hackers. Here are some facts:

• 46% of cyber breaches hit businesses with under 1,000 workers.

• 61% of small businesses were attacked in 2021.

• Malware and ransomware attacks happen a lot.

• 87% of small businesses keep customer data that could be stolen.

• Only 17% use data encryption, and just 20% use multi-factor authentication.

• 51% have no cybersecurity at all.

• 75% could not keep working if hit by ransomware.

• 80% of hacking cases use stolen passwords.

Phones with strong security, like encrypted calling, secure sms, and privacy tools, help protect your business and your customers.

Communication

Good communication helps your team work well together. The right phone makes calling and texting simple. You can use unlimited calling and texting to reach your team or clients anytime. Studies say teams that talk often get 20-25% more work done. When you use calling and texting, your team works better. Teamwork gets stronger, and people feel more confident. Many leaders like phone calls for important talks. Good communication features help your team stay happy and connected.

• Well-connected teams get up to 25% more work done.

• 64% of business leaders say talking helps teams do better.

• 58% of workers feel happier with good communication.

• 33% of leaders like phone calls for big talks.

Battery Life

You do not want your phone to die during a busy day. The best business phones have strong batteries. Most phone batteries last 2-3 years, even if you use them a lot. Good battery features, like smart charging and thermal design, help your phone last longer. You can keep calling, texting, and working with your team without worrying about power. A good battery lets you focus on your business, not your charger.

Key Features for Business

Performance

You want your phone to keep up with your busy day. Fast performance means you can open apps, make calls, and send sms without waiting. The best phones for business score high in speed, display, and battery life. Take a look at how top models compare:

You can see these phones offer advanced features that help you stay productive. Quick app switching, smooth calling, and fast charging keep your team moving.

Security Tools

You need strong security tools to protect your business. Many phones now offer advanced features like encrypted sms, secure calling, and privacy controls. But you should not rely only on built-in tools. The best phones use layered security, zero-trust design, and regular updates. These features help block hackers and keep your data safe. Always update your phone and use all the security features for the best protection.

Tip: Set up multi-factor authentication and use encrypted sms texting for extra safety.

Business Apps

Modern phones let you run business apps that make your work easier. You can automate tasks, manage projects, and track sales right from your phone. Integrated apps help your team share data in real time, which improves collaboration and decision-making. You can handle marketing, finance, and customer support with just a few taps. These features save time and help your team focus on what matters.

Battery

A strong battery keeps you connected. You do not want your phone to die during an important call or while texting your team. The best phones have smart charging and thermal features to keep your battery healthy. Fast charging means you can get back to work quickly. You can make calls, send sms, and use business apps all day without worry.

Value

You want the most for your money. Look for phones that offer advanced features, strong calling, and reliable texting at a fair cost. Some phones may cost more, but they give you better security, longer battery life, and more business features. Think about what your team needs. Sometimes, paying a little more up front saves you money in the long run because you get fewer problems and better support.

Note: Always compare the cost of the phone with the features you get. The right balance helps your business grow.

Small Business Phone Systems Overview

VoIP Systems

VoIP systems help your business stay connected anywhere. You use the internet for calling, not old phone lines. This gives you unlimited calling and texting. VoIP is very reliable. You can set up a multi-line phone system for your team. VoIP calling lets you send calls to the right person. You can use it on your phone, laptop, or tablet. VoIP calling saves you money. Many businesses switch to VoIP because it can cut costs by up to 75%. You get more features, like call routing and voicemail-to-email, for less money.

Hosted Solutions

Hosted business phone systems are flexible. You do not need to buy big hardware. You do not have to worry about setup. The provider keeps the phone service in the cloud. You use your phone or computer to make calls. Hosted solutions give you call routing, call recording, and unlimited local and global calling. You can add new users or lines as your business grows. This keeps your cost low and your team ready. Hosted business phone systems support voip calling. You get all the benefits of new technology. These systems are reliable and easy to manage.

Tip: Hosted solutions let your phone system grow with your team. You only pay for what you use.

Integration

Modern business phone systems work with your favorite apps. You can connect your phone system to your CRM, email, or project tools. This makes calling and call routing part of your daily work. You get features like AI call routing, voicemail-to-email, and call analytics. These features help you track calls and give better service. Mobile integration lets you answer calls and manage routing from your phone, even when you travel. You save money and get more work done. With a small business phone system, you can handle unlimited calling and call routing easily. Integration gives your business the tools to grow and stay connected.

• Modern business phone systems work with CRM and business apps.

• VoIP calling brings together voice, video, and data.

• AI call routing and analytics make your work easier.

• Cloud and AI features help save money and help your business grow.

Top 10 Best Phones and Small Business Phone Systems

Vertu METAVERTU MAX

The Vertu METAVERTU MAX is a phone that looks fancy and keeps your data safe. It has a strong ceramic frame, soft Italian leather, and a tough sapphire crystal screen. The Snapdragon 8 Gen2 chip makes apps open fast. You can switch between tasks with no slowdowns. This phone has three privacy systems. The privacy chip lets you make encrypted calls and send sms. You can even send messages that delete themselves. The 50MP camera takes clear photos, even when it is dark. You get 10TB of storage to keep your files safe. The battery lasts all day and charges fast with 65W charging. The digital wallet uses strong encryption to keep your crypto safe.

Key business features:

• End-to-end encrypted calling and sms

• Self-destruct message option

• 10TB secure storage

• 50MP camera for business photos

• 5100mAh battery with ultra-fast charging

• MPE digital wallet with hardware encryption

Pros:

• Very strong security and privacy

• Fancy design and materials

• Fast speed and lots of storage

• Battery lasts a long time

Cons:

• Costs a lot

Best for:
Pick this phone if you have a high-end business, deal with private data, or want the best security and style.

Samsung Galaxy S23 Ultra

The Samsung Galaxy S23 Ultra is powerful and flexible. It has a big, bright screen that is good for doing many things at once. The fast processor lets you use business apps and switch between them quickly. The camera is great for taking business photos or scanning papers. You get secure calling and sms, plus Samsung Knox for extra safety. The battery lasts all day and charges fast. The S Pen helps you take notes during calls or meetings.

Key business features:

• Large, bright display for multitasking

• Samsung Knox security tools

• S Pen for notes and sketches

• Fast charging and long battery life

• Advanced camera system

Pros:

• Good for doing many things

• Safe and dependable

• S Pen is helpful for business

Cons:

• Big size may not fit in all pockets

Best for:
This phone is good if you need a big screen, use your phone for showing things, or want strong security for your team.

Apple iPhone 15 Pro Max

The iPhone 15 Pro Max is a top phone for business. The A17 chip makes apps open fast. The screen is bright and easy to see. Face ID keeps your phone safe. You can use iMessage for encrypted sms and FaceTime for video calls. The battery lasts all day and charges quickly. The camera takes sharp photos for your business. You can get business apps for calling, texting, and working together from the App Store.

Key business features:

• A17 chip for fast performance

• Face ID and encrypted sms

• Long battery life

• Access to business apps

• High-quality camera

Pros:

• Fast and safe

• Simple to use

• Lots of good apps

Cons:

• Costs more than some other phones

Best for:
Pick this phone if you want something simple, safe, and that works well with other Apple products.

Google Pixel 8 Pro

The Google Pixel 8 Pro gives you a simple Android experience. You get quick updates and strong security. The Google Tensor chip lets you use business apps smoothly. The camera is good for photos and video calls. You get unlimited calling and texting with many business phone systems. The battery lasts all day and charges fast. Google Assistant helps you with your schedule and calls.

Key business features:

• Fast updates and security patches

• Google Assistant for productivity

• High-quality camera

• Smooth performance

• Unlimited calling and texting support

Pros:

• Simple software

• Quick updates

• Smart AI tools

Cons:

• Not as many hardware features as some others

Best for:
This phone is good if you want a simple, safe Android phone with smart features.

Samsung Galaxy Z Fold5

The Galaxy Z Fold5 is a foldable phone that can be a tablet and a phone. You can open the screen for a bigger view when you need to work. The Fold5 is great for doing many things at once. You can use two or three apps at the same time. The phone has strong security and a battery that lasts long. You get advanced features for calling, texting, and working with your team. The camera is good for business photos and video calls.

Key business features:

• Foldable screen for multitasking

• Secure calling and sms

• Long battery life

• Advanced camera system

• Supports business apps

Pros:

• Big screen for work

• Easy to do many things

• Special design

Cons:

• Costs a lot

• Heavier than normal phones

Best for:
Try this phone if you want one device that can be both your tablet and phone for business.

OnePlus 12

The OnePlus 12 is fast and a good deal. It has a quick processor and a bright screen. The battery charges fast so you do not have to wait. The phone supports secure calling and sms. You can use business apps for working together and routing. The camera is good for photos and video calls. OnePlus gives you advanced features for less money than some other brands.

Key business features:

• Fast processor and display

• Secure calling and sms

• Quick charging

• Good camera

• Affordable price

Pros:

• Fast and smooth

• Good value

• Battery is reliable

Cons:

• Not as many fancy features as top models

Best for:
This phone is good if you want speed and value for your business team.

Nextiva (Small Business Phone System)

Nextiva is a top phone system for small businesses. You get unlimited calling and texting. Nextiva has call routing, auto-attendants, and voicemail-to-email. You can use it on your phone, computer, or tablet. The system helps your team work together with messaging and video calls. Nextiva works with CRM tools so you can track calls and customer info. You can add more users as your business grows.

Key business features:

• Unlimited calling and texting

• Call routing and auto-attendants

• Voicemail-to-email

• CRM integration

• Team messaging and video calls

Pros:

• Simple to use

• Grows with your team

• Good for working together

Cons:

• Some extra features cost more

Best for:
Use Nextiva if you want a flexible, easy phone system for your small business.

RingCentral (Business Phone System)

RingCentral is a top phone system for teams of any size. You get advanced features like call routing, auto-attendants, and analytics. RingCentral supports voice, video, and sms. You can use it on your phone or computer. The system has strong tools for working together, like team messaging and file sharing. You can connect RingCentral with CRM and business apps. The platform is safe and dependable.

Key business features:

• Advanced call routing and analytics

• Voice, video, and sms support

• Team messaging and file sharing

• CRM and app integration

• Secure and reliable

Pros:

• All-in-one communication

• Good for remote teams

• Strong analytics

Cons:

• Can be hard for small teams

Best for:
Pick RingCentral if you want a strong, all-in-one phone system for your team.

OpenPhone (Small Business Phone System)

OpenPhone is easy and modern. You get unlimited calling and sms. The system works on your phone, tablet, or computer. OpenPhone has call routing, auto-replies, and shared numbers for your team. You can set business hours and voicemail. The platform helps your team work together with messaging. OpenPhone works with CRM tools so you can track calls and customer info.

Key business features:

• Unlimited calling and sms

• Call routing and auto-replies

• Shared numbers for teams

• CRM integration

• Team messaging

Pros:

• Easy to set up

• Not expensive

• Good for remote teams

Cons:

• Not as many advanced features as bigger systems

Best for:
Try OpenPhone if you want a simple, low-cost phone system for your small business.

Ooma Office (Business Phone System)

Ooma Office is a dependable choice for small businesses. You get unlimited calling, call routing, and virtual receptionists. Ooma Office supports sms, voicemail-to-email, and mobile apps. The system is easy to set up and use. You can add more lines as your business grows. Ooma Office has tools for working together like conference calls and team messaging.

Key business features:

• Unlimited calling and call routing

• Virtual receptionist

• Voicemail-to-email

• Mobile apps for calling and sms

• Conference calling and team messaging

Pros:

• Easy to set up

• Grows with your business

• Good value

Cons:

• Some features need higher plans

Best for:
Pick Ooma Office if you want a dependable, simple phone system for your team.

Many small businesses save up to 30% on phone bills by using VoIP. VoIP systems let you use voice, video, and messaging in one place. You get call forwarding, auto-attendants, CRM integration, and analytics. These features help your team work better and help your business grow. VoIP also gives you flexibility and can grow with your business without big changes.

You can see how the best phones and top phone systems help your business save money, work together better, and grow. When you pick the right phone or phone system, your team gets the tools they need for calling, texting, and routing. You also get advanced features that make your business stronger.

Comparison Table: Best Phones & Systems

Picking the right phone or phone system helps your business work better. Every call is important, whether you talk to a client or your team. The table below shows how the top phones and systems compare. You can see which one matches your needs. It lists things like performance, security, battery, and call features. You can also check how each system does with call reliability and setup.

📊 Did you know? VoIP phone systems have about 99.9% uptime. They need the internet to work. If your internet stops, your call could drop. Cell-based phones and top smartphones keep calls going almost all the time. They have 99.999% uptime. Most modern phones set up in less than a day. VoIP systems usually take 1-3 days to set up.

Think about how often you need to call from different places. If you travel a lot, pick a phone with global mobility and strong call features. If you want advanced call routing and team tools, VoIP systems like Nextiva or RingCentral are good choices. Always check if your internet is reliable before picking a VoIP system. About 61% of small businesses lose internet for around 27 hours each year. This can hurt your call quality and uptime.

When you look at these options, focus on what your business needs most. Do you need secure call features, fast setup, or calling from anywhere? The table gives you a simple way to compare. This helps you pick the best phone or system for your next business call.

How to Choose a Small Business Phone System

Assessing Features

When you pick a phone system for your business, start by looking at the features. Think about how your team uses the phone every day. Do you need to make a lot of calls at once? Maybe you want call routing, so every call goes to the right person. Some phone systems let you send a text or set up a video call right from the app. You might want team chat, voicemail-to-email, or even live call transcription.

Here’s a quick table to help you compare some top phone systems:

Tip: Make a list of the features you need most. This helps you find the right phone for your business.

Budget Considerations

You want a phone system that fits your budget. Some phone systems start at $14 per user each month, while others cost more if you add extra features. Look at what you get for the price. Does the phone system include unlimited calls? Are there extra costs for things like call analytics or international calls? Some providers offer free trials, so you can test the phone system before you pay.

• Check if the phone system has hidden costs.

• Ask if you need to buy special phones or if you can use your own.

• Look for bundles that include calling, texting, and video.

Note: Saving money on your phone system means you can spend more on growing your business.

Support & Scalability

Good support makes a big difference. If your phone system has a problem, you want help fast. Nextiva, for example, answers support calls in under 10 minutes. Some phone systems have easy apps and dashboards, so you can manage calls and users without stress.

Think about how your business might grow. Can you add more phones or users as you hire new people? Some phone systems let you scale up with just a few clicks. Others offer features like call analytics or team chat as your needs change.

• Choose a phone system with strong support and easy setup.

• Make sure you can add more lines or features as your business grows.

• Look for phone systems that work well with your other business tools.

If you pick a phone system that grows with you, you will not need to switch later.

You want good tools to help your business. The Vertu METAVERTU MAX is special because it is safe and looks nice. Nextiva makes calling simple and has smart options. Many big companies use auto attendants, but customers do not like long menus or waiting for help. Look at these numbers:

Think about how big your business is and what you want to do. Try out free demos before picking one. Have you tried any of these phones or systems? Tell us your story or ask a question in the comments! 🚀

FAQ

What makes a phone good for small business owners?

You need a phone that is fast, secure, and easy to use. Look for strong battery life, good security, and support for business apps. These features help you stay connected and get more done every day.

How do VoIP phone systems help my business?

VoIP lets you make calls over the internet. You save money and get features like call routing, voicemail-to-email, and team messaging. You can use VoIP on your phone, tablet, or computer. It helps your team work from anywhere.

Is it safe to use a mobile phone for business?

Yes, if you pick a phone with strong security. Use features like encrypted calls, secure texting, and regular updates. Always set up a password or Face ID. This keeps your business data safe from hackers.

Can I use my personal phone for business?

You can, but it is better to keep work and personal calls separate. Many business phones and apps let you have two numbers on one device. This helps you stay organized and keeps your business calls private.

How do I choose between a phone and a phone system?

Think about your team size and how you work. If you work alone, a good smartphone may be enough. For bigger teams, a phone system with features like call routing and team messaging helps everyone stay connected.